Adding an appointment
First, choose the appropriate date on the calendar. Then use
the menu available by right-clicking on the display page. Choose "Add an Appointment"
[To avoid confusion, note that the menu item "Set Mail Client" is available
only under Linux.]
After you select "Add an Appointment" you will see the following screen to
enter the appointment information. Enter the text description of the event into the large textbox.
The date is determined by what you have selected on the calendar,
the time for the appointment is entered via the dropdown boxes. If in the PM, check the box for
PM next to the time selection.
A couple notes
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The dropdown box for minutes runs in 10 minute intervals.
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You must pick a unique time for any appointment. pAgenda does not allow more than one event at exactly the same time.
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You cannot schedule an appointment prior to the present date.
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Appointments are automatically sorted by the time for the display page. In this manner they are
listed chronologically regardless of the order they are entered.
-
Appointments entered will update the database as well as the display page immediately.
Display page
The page display will show the appointments for any date selected on the calendar, or your list of
contacts if contacts are selected. The contacts button is in the toolbar, between the print and close buttons:
As mentioned previously, appointments will be displayed sorted by time. Contacts
will be listed apphabetically by last name. The display page can vary in size from 290-690 pixels,
with the descriptions of the appointment "word wraping" to stay in view. The word wrapping due to
different display sizes does NOT effect the printer output.
Printing
There is a print button in the toolbar as well as a print selection in the right-click menu.
The routine will print whatever page is being displayed, be it the appointments
for the selected day or the contacts list. Below is a very brief page scaled as small as it can go:
Printing is scaled to the default of your printer settings, however, not the size/scaling of the page.
The above little snippet would print as follows, with the day/date centered, standard margins
and work wrapping for the appointment details standard for an 81/2 X 11 paper.
Remove Appointment
Again, choose the appropriate date on the calendar then use the right-click
menu on the display page:
A popup will appear listing all the appointment times for that day along with the beginning
of the description. Click to highlight which you would like to remove, and then click "OK"
to remove it. The changes will update the database as well as the display page immediately.
Adding and deleting contacts
This works the same way as the appointments, above -- only
you must select the "contacts" button in the toolbar first,
so that the contacts page is displayed.
The display page right-click menu will then include an add and remove contacts listing
instead of the add and remove appointment.
Deleting old appointments
Some folks like to keep a record of events/meetings. Others could care less and would
prefer to make their schedule as neat and quick as possible. If you are one of the latter, you
can delete all appointments previous to the current date in one fell swoop -- simply use the right-click
menu and choose "Delete Old Stuff". You will be asked if you are sure (just in case you selected the
menu item by accident.)
Importing contacts and appointments
Maybe another user has something you wish to copy without all the typing.
Maybe you have a backup you only want part of . . . perhaps you have a new schedule but you want to import all the
contacts without messing up the schedules. No problem.
Appointments you can import on a day-to-day basis. Choose the schedule/user name you want to import
from (a file chooser dialog opens), and then pick the day from a dropdown list of dates. All appointments
for that day will then be listed from which you can choose one, several, or use the "select all" button.
Contacts works the same way, only you don't have the step of choosing a date. You can pick one, several or all
contacts at once to import.
Email links in contacts
Any email address you enter in the "Add Contact" form will be made into a mailto link
on the display page for contacts. I find this simple feature very handy, myself. I make a special
note of it here despite the fact that it is generated automatically in case you have any trouble
with the feature. In such a case it may be helpful to know how it works.
On Windows, the mailto link is sent to the default mail application. If it goes to some app you do not use,
it is likely because you use web-based mail or did not set the default to your personal preference.
On Linux it is a bit more involved. pAgenda willl look for the presence of email clients in the following order,
using the listed commands to call the application:
sylpheed
sylpheed --compose
kmail
kmail --composer
evolution
evolution
thunderbird
mozilla-thunderbird -compose
balsa
balse -m
I realize the commands can change over time, you may have more than one client
installed and pAgenda does not use the one you prefer . . . in such a case you
can set the email client yourself from the right-click menu. You can even enter a custom string.
The command will have the email address appended to the string you enter.
Import/Export via CSV (comma separated value) files
The Contacts list has several additional import/export options. The list of contacts can be exported
as a CSV (comma separated value) list. Also, such a list can be imported.
There is the added ability to import a CSV file originally exported from a
Windows Outlook Express Address Book.
While running the Address Book for Windows choose
File->Export->Other Addrress Book
Then pick Text File (Comma Separated Values)
After you pick whichever values you'd like to export, name the file with a .csv suffix.
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